Project Assistant, Continued Landscape Management - Chicago

Position Overview: We are seeking a talented project assistant to join our creative team. The ideal candidate will have a passion for plants and details with a deep understanding of horticulture, combined with artistic flair and technical expertise in landscape design.

If you are interested in this position, we encourage you to e-mail us your resume and portfolio to Meg Graham, Director of HR:

Key Responsibilities:

  • Collaborate with landscape architects and clients to develop planting plans and furniture designs that align with project goals, site conditions, and environmental considerations.

  • Visit project sites to assess planting progress, provide guidance to installation teams, and ensure design fidelity.

  • Update and maintain digital and physical records of selections, layouts, and design revisions.

  • Participate in design meetings, client presentations, and project reviews to refine and finalize planting designs.

  • Select appropriate plant and flower species based on factors such as climate, soil conditions, aesthetics, and maintenance requirements.

  • Create container, annual and vegetable garden layouts, including plant quantities, spacing, and arrangement.

  • Prepare and present design proposals, mood boards, and visualizations to convey concepts to clients and stakeholders.

  • Oversee the implementation of planting plans during construction, ensuring quality and adherence to design intent.

  • Provide ongoing support and guidance to contractors and maintenance teams regarding plant care and management post-installation.

  • Review project specifications and site analysis to inform planting design decisions.

  • Conduct research on plant species, including growth characteristics, seasonal variations, and environmental tolerances.

  • Develop planting and site furnishing schedules and procurement lists for project implementation.

  • Communicate with vendors, suppliers and nurseries to source high-quality materials and samples.

  • Coordinate with project managers and construction teams to integrate planting plans into overall project timelines.

  • Source, order and coordinate delivery of plant material, containers, furniture and fabrics from a variety of vendors, nationwide.

  • Compile vendor billing for review, recording and submission to clients, yearly maintenance budget reconciliation, proposals and presentations.

  • Follow up internally and with contractors on upcoming schedules, outstanding project items and maintenance

  • Create presentations for clients using InDesign

  • Source annuals, bulbs, finish samples, containers and furniture, in person and online, from vendors across the country

  • Create plant and site furnishing lists using Excel

  • Manage contractor billing, record keeping and yearly budget presentation

  • Visit project sites to install plant material, review garden, receive deliveries, etc.


  • Bachelor’s degree in Landscape Architecture, Horticulture, or a related field.

  • Proven experience as a Planting Designer or similar role in landscape architecture or garden design.

  • Proficiency in CAD software, Adobe Creative Suite, and other relevant design tools.

  • Strong knowledge of plant materials, their growth habits, and maintenance requirements.

  • Excellent communication skills with the ability to articulate design concepts clearly to diverse audiences.

  • Creative vision combined with a meticulous attention to detail.

  • Ability to work both independently and collaboratively within a team environment.