We’re looking for an individual with a minimum of three years’ administrative experience working in a fast-paced environment who is skilled in calendar management, travel coordination, expense reporting, and supporting workflow and procedural efficiency. The successful candidate will be highly organized, have a passion for details, record-keeping and problem solving, and thrive in a team setting. This role is also member of the Administrative Team and is fully in the office.
Role Responsibilities:
Administrative Support
- Schedule routine meetings, send invitations and reminders, reserve rooms, and coordinate Zoom/Teams links
- Manage meeting and event logistics, including catering, materials, and registrations
- Book routine travel, maintain itineraries, and process travel changes
- Prepare expense reports; collect receipts and supporting documentation
- Format documents, presentations, and draft proposals
- Print, scan, copy, distribute, upload, mail, and ship documents and materials
- Maintain shared folders, files, and administrative records
- Perform routine data entry and simple reporting, including contact and CRM/ERP updates
- Track routine administrative deadlines
- Manage supplies and new hire equipment disbursement
- Provide general office and administrative support
- Coordinate and host quarterly and simple reporting including contact and CRM/ERP updates
- Track routine administrative deadlines
- Manage supplies and new hire equipment disbursement
- Provide general office and administrative support
- Coordinate and host quarterly Project Sharing cross-company presentations
- Prepare time sheets
- Stay updated on industry trends and administrative tools to enhance job performance.
Skills and Qualifications:
- Mastery of Microsoft Office 365. Experience with RAMP and Deltek Vantagepoint a bonus, but not required.
- Excellent organizational skills and love of problem solving
- Energetic attitude and ability to work well within a team and a hands-on, strategic environment.
- Expert in written and verbal communication skills, particularly with internal team members
- Decision-making skills to work autonomously and manage specific tasks
- Communication and collaboration skills to support personnel, management and clients
- Writing skills to ensure emails and documents and uphold the brand identity
- Calendar and schedule management skills
- Knowledge of office procedures and equipment
- Familiarity with internal and external customer service principles
- Ability to handle confidential information responsibly
- Associate or bachelor’s degree
What We Offer:
- Competitive salary and benefits package
- Please see a list of our benefits on our careers page
- Opportunities for professional development and career growth.
- Collaborative and supportive work environment.
Additional Information:
- Work Environment: Monday through Friday 8:30-5:30 with an hour for lunch/breaks.
- Benefits: Health benefits, paid time off, 401(k), to/from office commute paid, or parking provided, cell phone stipend and opportunities for career growth within a dynamic and expanding company.
- Salary: Range is $50,000-62,000 plus company bonus opportunity; the offer will be based on experience, skills and background in similar positions.
Workplace Safety & Policies
- Safety Standards: Adherence to standard indoor safety and building emergency procedures.
- Dress Code: Office dress code requirements - business casual
How to Apply:
Please submit your resume and a cover letter outlining your relevant experience to our Director of Human Resources, Meg Graham at [email protected]